Privacy policy

Enacted on September 1, 2014
Revised June 24, 2016

AOBA Solutions Co., Ltd
President Tsuyoshi Kawamoto

AOBA SOLUTION INC. recognizes the importance of personal information handled and promotes activities to sustain personal information protection management system (PMS) in our company every day as a management consulting company. We set the following policy for what we need to do as an company that complies with the laws on protecting personal information and deals with personal information:

The Company appropriately acquires and uses personal information within the scope of the specified purpose of use of the personal information and employment handled in large quantities in the business related to the tax accountant business. We refrain from handling personal information beyond the scope necessary for achieving the purpose of use (use other than for intended purpose) and take measures to do so.
The Company complies with laws and regulations concerning the handling of personal information, national guidelines and other norms.
The Company prevents unauthorized access to personal information, leakage, loss or damage of personal information, and establishes internal rules to correct inappropriate matters to protect personal information.
The Company establishes internal rules for handling complaints and consultations regarding the handling of personal information and responds to complaints and consultations.
The company continues to improve the Personal Information Protection Management System (PMS).

Contact person of personal information protection complaints and consultation reception

Personal Information Protection Manager Tsuyoshi Kawamoto

Address: Itachibori Ichibankan 4F, Itachibori 1-1-1, Nishi-ku, Osaka
Email: kawamoto@aobasolution.com
Telephone: 06-6578-6694

【About handling of personal information】

translation missing: en.1.個人情報等の利用目的

〇 Personal information for disclosure

(1) Employee (including retiree)
1. Employment management
2. Tax return
(2) Recruitment applicant
1. Employment selection in recruitment activity
2. Notification of selection results

〇 Personal information that does not fall under personal information for disclosure

(1) Employee rating information
1. Use the rating of employees.
(2) The results of stress check service and the information sent to the consultation service
1. Use for stress check businesses and inquiry.

translation missing: en.2.個人情報等の取得

The Company acquires personal information by lawful and fair means.

translation missing: en.3.業務の委託

The Company may entrust the business to the extent necessary to achieve the purpose of use. With the entrustment of the business, we may deposit personal information acquired by the Company to the extent necessary.
(We do not entrust specific personal information.)

translation missing: en.4.第三者への提供

(1) Cases based on laws and regulations

(2) Cases when it is necessary to protect human life, body or property, and it is difficult to obtain the consent of the person

(3) When it is particularly necessary to improve public health or promote healthy development of children and it is difficult to obtain consent

(4) In cases where it is necessary for a national organization or local public entity or a person entrusted by it to cooperate in carrying out the affairs specified by laws and regulations. There is a risk of interfering with the execution of the relevant affairs by obtaining the consent of the person

translation missing: en.5.個人情報等の管理について

We manage personal information properly and prevent leakage, loss or damage with the utmost care and attention. We provide internal education for officers and employees regarding the protection and proper handling of personal information. In addition, the retention period for personal information will be determined separately according to the purpose of use and personal information will be discarded in an appropriate manner after the expiration period.

translation missing: en.6.個人情報等の開示等の手続き

If the Company desires the disclosure of its own information with respect to personal information obtained by the Company,we will respond to it within the limits specified by laws and regulations and reasonable period, after confirming you and the person who offered it are the person in question.

(1) Contents of disclosure
1. Notice of the Purpose of Use
2. Disclosure
3. Correction, addition or deletion of content
4. Suspension or deletion of use
5. Suspension of provision to third parties

(2) Commission for notification and disclosure of the purpose of use, 1000 yen (tax included) per transaction shall be paid as commission. (No commission is required for correction, addition or deletion of content, suspension or deletion of use, or suspension of provision to third parties.) In the case of postal money orders, commission sepcified by post office will be charged separately. If the commission is insufficient or the commission is not enclosed, we will contact you to that effect. Please note that we will not disclose the information, if there is no payment after 2 weeks from the contact.

(3) Request method and inquiry for disclosure If a request is made for disclosure, please apply for it by the method to record the delivery such as registered parcel service, simplified registered mail and registered mail to the next address after filling in necessary items to request form (Note 1) for disclosure specified by the company and the necessary documents (Note 2) and fees required to confirm that you and the person who has offered them are the person in question shall be enclosed. Please note that we will not be able to respond to any requests for disclosure without this method (including the case where we have contacted you directly). In addition, if there is a deficiency in the description of the request for disclosure and if it is not possible to confirm that you and the person you have submitted are unidentified, pleas note that we may not respond to your request at will.

［Personal information reception desk］

Itachibori Ichibankan 4F, Itachibori 1-1-1, Nishi-ku, Osaka
To Mr.Tsuyoshi Kawamoto AOBA Solutions Co., Ltd

(Note 1) Disclosure invoice designated by the company

The Company's prescribed request for disclosure will be delivered by the following post or by distribution at the office.

Itachibori Ichibankan 4F, Itachibori 1-1-1, Nishi-ku, Osaka
To Mr.Tsuyoshi Kawamoto AOBA Solutions Co., Ltd

(Note 2)

This is a copy of necessary documents such as driver's license,password,health insurance card,pension book and certificate of registered seal to confirm you and the person are the person in question.
In addition, please enclose the following documents if the person who made the request is not yourself.
If the applicant is a minor or an adult ward, documents such as legal representation authority including legal representative certificate of family register or adult guardianship certificate can be confirmed.
Documents that can confirm that there is a power of representation, such as a proxy power of attorney entrusted with making a request for disclosure, etc.

(4) How to notify the results of a request for disclosure, etc
We will notify the person who made the request (the name and address of the requestor indicated on the request form for disclosure) in writing by post (to be signed by addressee only of Japan Post). In case of no disclosure

If it falls under (Note 3), the reason will be added and notified. When correction, addition or deletion are made, we will notify you of this and the details thereof. Please note that it may take a few days to notify you.

1. Notice of the Purpose of Use
  1. When there is a risk of harming the life, body, property or other rights and interests of the person or a third party
  2. When there is a risk of harming rights or legitimate interests of the company
  3. When it is necessary for a national institution or local public body to cooperate in carrying out the affairs specified by laws and regulations, and there is a risk of hindering the performance of the relevant affairs
  4. Where the purpose of use is clear
  5. When there is no retained personal data related to the claim
  6. When the requster does not pay the prescribed fee
2. Disclosure
  1. When special procedures are stipulated by laws and regulations
  2. When there is a risk of harming the life, body, property or other rights and interests of the person or a third party
  3. When there is a risk of significant hindrance to the proper implementation of our business
  4. When it violates the law
  5. When there is no retained personal data related to the request When requester does not pay the prescribed fee
3. Correction, addition or deletion
  1. When the content of retained personal data is fact
  2. When special procedures are stipulated by laws and regulations
4. Suspension of use, deletion or suspension of provision to third parties
  1. When there is a risk of harming the life, body, property or other rights and interests of the person or a third party
  2. When there is a risk of significant hindrance to the proper implementation of our business
  3. When it violates the law

(5) Purpose of use of personal information obtained on request for disclosure
Personal information obtained on request for disclosure is only available to the extent necessary for disclosure, etc. We will also properly dispose of the submitted documents.

translation missing: en.7.個人情報提示の任意性と、当該情報を受けられなかった場合について

Presentation of personal information is optional, but you may not receive the above purpose of use if the presentation is rejected.

Personal Information Protection Manager Mr.Tsuyoshi Kawamoto AOBA SOLUTION INC.